Be More Productive with CMMS

Megan Webb-Morgan

Computerized maintenance management software (CMMS) is an all-in-one tool for your business management needs. Upgrading to CMMS can help your business be more effective and productive. It can manage the basics of handling equipment, vehicles and employees while also keeping track of the intricacies of payroll, accounting and human resources.

However, the greatest benefit of CMMS is having access in the cloud when using a Web-based program, as all your business information is available to you anywhere there's an Internet connection. With a login and password, you can access your account and manage your team from anywhere. Even if your building loses power or your server goes down, mobile and online apps let you keep working.

Primary Features

In order to be useful, maintenance software has to be easy to use as well as customizable, and offer options for employee management. CMMS is at its best when everyone can utilize it to improve their overall productivity and efficiency. Consider some of the following features.

  • User-friendly software makes it easy for you to incorporate it into your business and keep using it so that you never have to go back to notepads and post-its.
  • Customizable reports, menus and tables allow the program to work with the size and scope of your business.
  • The employee information contained in the program helps you schedule and organize your employees.

Special Features

Regardless of how much work there is to do, administrative tasks still need to get done. Therefore, the best feature of maintenance software is that it keeps all your business accounts and information in one place. You can cross-reference employee schedules with work orders to determine your most productive salesperson, for example. Remember, the more features you use in your CMMS program, the more it will give back to you.

Beyond the basics, maintenance software lets you keep contracts, work orders, accounts payable, pending purchase orders and more all in one place. You can use it to merge vehicle and equipment maintenance records with your calendar so that your truck never misses an oil change and your machinery is kept in good repair. Some programs also feature human resources tables that help you keep track of all your employee data, from training information to schedules to work attendance.

Accessible at work, at home and on the go, CMMS keeps your business information secure, organized and always available. Make sure the software you choose comes with all the basics as well as any extra features that are of particular importance to your business. Implementing management software will make your business more organized, more efficient and more productive than ever.

About the Author

Megan Webb-Morgan is a Web content writer for She writes about small business, focusing on topics such as call-center software and small business loans.

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About the Author