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CMMS Usage and Implementation Survey
CMMS USAGE AND IMPLEMENTATION SURVEY
Kris Bagadia requests you to fill out this CMMS survey. He is writing a book on CMMS to be published by McGraw Hill. The results of this survey will be published in the book and a copy of the results will be sent to you. Your input is very important. The more responses we receive, the better our conclusions and results will be. Your responses are important since they will help us understand future trends. You do not have to answer every question. Simply answer the questions to the best of your ability. These answers are no reflection on your abilities. In fact, the responses can be completely anonymous. The answers to these questions should be pertaining to your organization (workplace).
Please fax your answers to Kris Bagadia at (262) 781-9972. You can also mail them to PEAK Industrial Solutions, LLC, and
The CMMS Survey
Type of business (Manufacturing, Facilities, Utility etc…) _____________
Total number of equipment (assets) _________
Total number of spare parts _______________
Number of Work Orders issued per week _________
Number of Purchase Orders issued per week _______
Number of total employees ________
Number of production employees (If it is a manufacturing operation.) _________
Number of maintenance employees ______________
Which CMMS modules do you use?
Equipment
Preventive Maintenance
Work Order
Inventory
Purchase Order
Other (specify) ________________
Do your maintenance employees do any data entry?
Yes
No
o If yes, how many hours per week? ______
Do you have clerical support for CMMS data entry?
Yes
No
o If yes, how many hours per week? ______
How long did it take your organization to implement CMMS?
1-3 months
4-6 months
7-9 months
10-12 months
1-2 years
2-3 years
Other (specify) ________
Did you use maintenance employees for data gathering?
Yes
No
If yes, approximately how many total hours of their time was spent?
100-200 hours
201-300 hours
301-400 hours
401-500 hours
501-600 hours
601-700 hours
701-800 hours
Other (specify) __________
Did you use outside contractor for data gathering?
Yes
No
Did you use outside contractor for data entry?
Yes
No
Does your organization support maintenance R&D?
Yes
No
Does your organization hire interns (co-op students) for the maintenance department?
Yes
No
Ratio of money spent on training: total vs. maintenance?
Every organization spends a certain amount of money on continuing education (such as training conferences) for their employees. 100:1 would mean that the organization spends a total of $100 on training of which maintenance gets only $1 for training.
100:1
100:2
100:5
100:10
Other (specify) ________
How often does this happen?
A machine (asset) is down and the part(s) needed to fix it is unavailable.
More than once a day
Daily
Biweekly
Weekly
Monthly
Other (specify) ______
Do you have a commitment from upper management on this CMMS project? (A commitment means time and money, necessary resources, and active on-going participation in the CMMS project.)
Yes
No
How long did it take you to justify a CMMS for your organization?
Less than 2 months
2-4 months
4-6 months
7-9 months
10-12 months
Other (specify) _____________
Did you encounter these obstacles while trying to justify a CMMS?
(Please check all that apply.)
Budget is not available now.
Management Information System (MIS) does not give it high enough priority.
A failure to reach consensus on the need for the CMMS.
The organization is too small for a CMMS.
Not enough computer capability for such a system.
Other (specify) ______________________________________
Benefits/Savings from a CMMS
Typical savings from a CMMS come from better scheduling, parts availability, machine availability, and parts inventory.
Better Scheduling
Planning time per job decreases, resulting in more job plans produced, fewer backlogged jams, and fewer breakdowns and emergency repairs. Job scheduling is more efficient through availability of reserve materials. Only jobs with materials available are scheduled, resulting in fewer schedule changes and less time spent by personnel waiting for materials. Job planning is improved by the system's support data, which include planner backlog and status reports, quick recall of repetitious job plans, computerized scheduling, and historical job analysis.
How much money do you save as a result of better scheduling as a percentage of your total annual maintenance costs?
1-5%
6-10%
11-15%
16-20%
Other (specify)______
Parts Availability
More productive time is assured through parts availability. When parts are not available, craft personnel must not only idly wait for new assignments, but must also try to locate or even fabricate parts.
How much money do you save as a result of parts availability as a percentage of your total annual maintenance costs?
1-5%
6-10%
11-15%
16-20%
Other (specify)______
Machine Availability
Machine production time increases as the CMMS contributes to less emergency repairs through the PM program. The system's ability to automatically schedule PM makes it extremely valuable for many organizations.
How much money do you save as a result of machine availability as a percentage of your total annual maintenance costs?
1-5%
6-10%
11-15%
16-20%
Other (specify) ______
Parts Inventory
CMMS allows you to maintain real time inventory levels, automatic ordering, and parts cross-referencing. This results in reduced inventory and fewer stockouts.
How much money do you save as a result of better inventory control as a percentage of your total annual inventory costs?
1-5%
6-10%
11-15%
16-20%
21-25%
26-30%
Other (specify) ___
Do you feel that you are using your CMMS to its fullest capability?
Yes
No
o If no, please explain. ______________________________________
________________________________________________________
________________________________________________________
________________________________________________________
Do you use any handheld devices (bar code system, palm, etc.) with your CMMS?
Yes
No
o If yes, please explain applications __________________________________________________
___________________________________________________________________
Did you ever consider developing a CMMS package in-house?
Yes
No
What your ratio is of planned vs. emergency work orders?
100:1
100:5
100:10
100:15
100:20
100:30
100:50
100:75
Other (specify) __________
Ratio of Total vs. PM Work Orders
100:1
100:5
100:10
100:15
100:20
100:50
Other (specify) _______
Do you use a work order priority system?
Yes
No
Do you use an equipment priority System to indicate importance of that equipment?
Yes
No
Do you use Imaging Option with your CMMS? (Attaching CAD, digital pictures, scanned images to records etc.)
Yes
No
o If yes, please explain the benefits ___________________________________
_______________________________________________________________
We are looking for some case studies on the following:
- How did you justify your CMMS?
- How did you evaluate and select your CMMS?
- How did you implement your CMMS?
If we like your case study, it will be published in the book.
If you are interested in participating, please contact Mr. Kris Bagadia:
262-373-6260
krisb@peakis.com
Please provide following information (optional):
Your Name: ______________________________
Company Name: __________________________
Phone: __________________________________
E-Mail Address: ___________________________
